Project Management Archives

The holiday season brings more than just food. It signifies the close of the year which means you have to decide how you are going to make the next year even better! When you get down to the nitty-gritty, project management is the glue that holds your organization in place. You could create a detailed project record, but if no one is taking the time to maintain current communications and update documentation, tasks start falling through the cracks.

Project Management Made Easy

Your contracts are constantly changing. Whether it is the amount of total labor hours worked on the jobsite or a renegotiation of contract terms. Managing these changes properly allows your team to review all the details of a current contract at a moment’s notice. You have to know where you are before you can get directions to where you’re going.

Contract vs. Job

Within TRUE, the first step is deciding if your new project is a contract or a job. If you’re in the service industry, job management is where you will live and breath. However, if you are operating under an awarded bid, contract management will be your go-to workflow. Correctly categorizing your projects will ensure you are only tracking information that is critical to your workflow.

Live Up-to-Date Project Details

On any given day within the TRUE Contracts Module you can review live up-to-date data on estimated versus actual labor hours, job costing, purchased job materials, active transmittals and submittals, assigned materials, daily reports, subcontractor details, payments, and so much more. All of your data, in one solution, to make finding the information you need easier.

Take Your Project To The Next Level

When you have all of your information in one place, where and how do you manage changes? Be sure all of your subcontractors, vendors, and employees are on the same page with TRUE, an effective project management tool.

Repository

The repository module keeps all of your contract communications (RFI’s, transmittals, submittals) in one easy-to-find location. Track these changes as well as milestones, new tasks, and jobsite weather.

Individualized Alerts

Once information is added to a contract in TRUE, alerts are fired to all individuals assigned to the project. Activity records are created to be referenced at any time, directly from the project record. Your team will be up-to-date from the time they clock-in to the time they drive off the jobsite, with no extra communication required!

New Year, New Software

Contracts are managed when everyone is on the same page. The easiest way to get everyone on the same page is to stay organized, and have a plan in place. Begin your year right, with TRUE.

TRUE allows your whole business to run from one solution. One login, and all of your opportunities, bids, contracts, work tickets, and time clock data is at your fingertips. Manage your projects better today with TRUE.

Want to learn more about the Contract Management features TRUE has to offer? Contact us today!

(833) GET – TRUE (438-8783)

sales@archive.constructtrue.com

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Already have TRUE and need some help? Check out our help center to learn all about project management!

TRUE Contract Management Help

How to get Everyone on the Same Page

Scheduling and executing a project can be a mess. Whiteboards and walls filled with project progress updates, crew assignments, and vehicle locations. Papers shuffled from one office to the next in the hopes that they make it down the hall fast enough to notify the field supervisor of the new schedule before they leave the jobsite at the end of the day.

Making sure everyone has the most up-to-date information before the fleet leaves the next morning, or even in the next minute, can take countless emails, phone calls, and text messages. So how do you manage it all? How do you ensure everyone is seeing the same information at the same time?

We have seen a lot of companies struggle with these very questions. Over time, our specialists have developed some key questions for you and your team to answer when evaluating your schedule management plan.

What tools do you have to create your schedule?
Who will be in charge of creating and approving the schedule?
What tools do you have to distribute your schedule?
Who will be in charge of distributing the schedule?
How will you manage schedule changes that occur one week, one day, and one hour before work is supposed to be performed?

Scheduling and Planning with TRUE

Within TRUE, project planning, scheduling, and even milestone tracking are equipped for you to have a plan in place when a new project is won. Create a gantt chart of your contract’s full prospective timeline and stages. Build schedules and assign the appropriate crew, equipment, and vehicles. Develop company-wide milestones to see how every project is performing across the board. All of this, related to individual project records for easy tracking and review.

TRUE Calendar and Scheduling

Since TRUE allows you to customize access permissions, only individuals with the correct permissions can approve, edit, distribute and change your schedules.

Have a last minute schedule change? Immediately notify the crew assigned to the project. With a simple click you can distribute alerts customized on an individual level to fit the communication needs of each crew member.